November 5, 2020
Alumnifire, found at https://www.alumnifire.com, is owned and operated by
a big issue, and one that we take seriously, so we ask that you read this document
carefully so that you're aware of what happens to your data on Alumnifire.
In the Policy, we cover:
- Our philosophy about privacy and data ownership.
- What types of information we collect about you.
- How and why we collect that information.
- How your information is used.
- Where we store it and our security practices.
So, yeah, important stuff. Also, you'll want to read our Terms of Service.
That document is our contract with you governing your use of Alumnifire. You can't
use the Service without agreeing to it. It also incorporates this Policy by
reference, and it defines a number of key words and definitions, which all mean the
same things here in the Policy as they do in the Terms.
Finally, before we get started, the terms "using" and "processing"
information broadly refer to a collection of data activities. When we use those
terms in this document, you should assume that they can refer to any and all of the
- Using cookies on a computer.
- Analyzing collected information and using or handling such information in any way.
- Collecting, storing, or deleting information.
- Evaluating, modifying, or combining information.
- Disclosing or transferring information within our organization or among any
affiliates based in the United States or internationally.
And now, on with the show...
1. Our philosophy about privacy
We believe you have a right to control how your data is used. We believe in being
crystal clear with you about what we do with your data. We also believe you should
be able to "pack up and go" at any time.
This Policy covers a lot, so here’s a quick summary:
- By signing up for the site in general, you should expect to make the data you
upload available to other people. You're signing up for a networking site, so you
should expect that we need to show your name, job, etc. to other members who are
looking to network with you.
- Sometimes we'll ask for sensitive information in order to serve you better, like
whether you're looking for a job. In these cases, we'll generally mention what we
plan to do with this information at the time you're uploading it. If we don't say
anything specific, assume other members of the site will have access to it.
- If you delete your account, we don't keep any of your account data. There may be
occasions where we need to keep some content you've created or uploaded. For
example, if you've sent a message to someone else through the platform, we'll keep a
record of the message for that other person. If you've included personal data in
such a message, we probably won't be able to tell so we won't be able to remove it.
For this reason (among others) we recommend that you not include Personal
Information in messages you send to other users.
If you think our policies aren't clear, fair, or that we aren't following them, we
encourage you to get in touch with us via the contact information at the bottom of
1.1 Scope of the Policy
We're not responsible for the privacy and security practices of other companies and
websites. The Policy covers only information that you provide us through your use of
The Service may contain links to other websites or services. Those links don't
represent endorsements of those services, and if you visit them, we are not
responsible for the privacy or security of any information you upload there. Always
We may also partner with other companies or use their products to offer additional
features. We work with companies that offer high quality and trusted products and
services, but we are not responsible for their privacy and security practices.
In particular, we may partner with your school or institution. If we do, we still
maintain separate privacy and security practices. We also ask your permission before
sharing any of your Personal Information with a school or institution.
1.2. Updates to the Policy
From time to time, we may update the Policy. Sometimes those changes will be small,
like correcting typos or changing the wording of a phrase or two. We won't bother
you when that happens. But when a change is material, we'll either email all of the
registered users of the site, or we'll post a conspicuous notice on the Site or App
prior to the change becoming effective.
Every time you use the Service, you consent to the Policy in place at the time you
use it. As such, your continued use of the Service after a change to the Policy
constitutes your consent to that change. If you wish to opt out, you can delete your
account by accessing your settings on the site.
It's our policy that we don't allow children under age 13 to use the Service, and we
do not knowingly collect any Personal Information from children under 13.
Additionally, we require that anyone younger than 18 interested in using the Service
obtain their parent or guardian's consent.
If you are a parent or guardian and find that your child has provided Personal
Information on our Service without your consent, email us. We will make all
reasonable efforts to delete such information from our databases.
2. What types of information we collect about you
We collect information from you because without it, there'd be no Alumnifire. Some
level of Personal Information is required to help members of alumni networks to
connect with each other.
The information we collect can be classified as follows:
2.1 Personal Information
"Personal Information" is information that can be used to identify you
personally. You can take advantage of some basic features without providing Personal
Information, but to register for the Service or take advantage of all the features,
you'll need to provide information that qualifies as Personal Information, such as:
- identifying information like your name and profile picture;
- contact information like your email address, phone number, or mailing address;
- login information like your username and password;
- biographic information like your job history, education history skills,
certifications, interests, needs, or expertise;
- payment information like your credit card number, expiration date, security code,
billing address and other billing details, bank account number, or bank routing
"Settings" are personal preferences that you can select to tailor the Service
the way you want it. Settings are not Personal Information (they can't identify you
2.3 Log Data
"Log Data" are sent to us from your browser when you visit our Service. These
include your computer's IP address, your browser type, other webpages you've visited
or transactions you've completed, certain demographic information like your physical
location, and other statistics. Log Data do not constitute Personal Information nor
are they treated as such.
2.4 Interactive Information
"Interactive Information" is how you interact with the site. When you do
something on the site, the fact that you did something constitutes Interactive
Information. This could be pages you visit, the amount of time you spend on those
pages, search terms that you enter, Exchanges that you complete, Members with whom
you communicate, specific times you access the Service, or other things. Interactive
Information alone is not Personal Information.
"Cookies" are small data files that we transfer to your computer, through your
browser, for record-keeping. Cookie usage is a common practice for many websites.
When you log off the Service or close your browser, your computer will delete
session Cookies but keep persistent Cookies. Many browsers allow you to turn "off"
Cookies or prompt you before accepting a Cookie from websites you visit. Choosing
not to accept Cookies will affect the functionality of the Service.
2.6 Web Beacons
"Web Beacons" are electronic images (sometimes called single-pixel gifs) used
along with cookies to compile aggregated statistics to analyze the performance of
an online service.
2.7 Third Party Information
"Third Party Information" is information about you made available from third-
party sources. As described in the Terms, you can register to use the
Service by logging into a SN Account (for example, your LinkedIn or Facebook
accounts). If you do, you will be giving us access to some Personal Information
contained in that SN Account (commonly your real name, email address, profile
picture, friends or connections on that SN, groups you've joined on that SN, and
other publicly available information you've added to that SN).
Please remember that we do not control the privacy practices of these SN services,
and we encourage you to read their respective privacy policies.
3. How we'll use your information
described to you on the Site or App at the time you provide it, 3) in other ways
with your express consent, or 4) as required by law or compulsory legal process.
We use your information to provide the following services to you:
3.1 Account and Profile
When you sign up for Alumnifire, we create an Alumnifire Account and a profile page
for you. To create these, we use some of your Personal Information entered by you
or provided as a part of Third Party Information, as well as Settings selected by
Your profile page is publicly visible to other users of the Service and consequently
should reflect how much you want others to know about you. Be careful and protect
information you consider sensitive and wouldn't want made public. You can always
edit your profile information via the Service.
Some of your Personal Information is not included in your profile and will not be
shared with other users or third parties. For example, we'd never share your login
or payment information with a third party. We also do not share contact information
with other users, and we'd ask your specific permission before sharing it with your
school or another organization.
In very specific circumstances, where it is obvious that we are working directly
with a partner organization, we will share your information back with that
organization by default. You can always opt-out of having this information shared.
A full list of partner organizations where we share information by default is
listed in section 8 of the Policy.
Your Settings are used to optimize the site to your preferences. They are not
visible to others and we do not share them with third parties, but we may use
aggregated Settings data to analyze and improve the service.
We'll send you notifications when something happens that might interest you, like:
- Another member sends you a message
- There is new activity or Content on the Site or App
- We've added a new feature to the Service
or when there's something you need to know, like:
- Your profile is incomplete
- We've made a change to the Terms or Policy
We use your Personal Information and Settings to determine what notifications you
receive, and we'll use contact information like your email address, phone number,
or mailing address to contact you.
In addition to notifications, we may also contact you with newsletters, marketing
or promotional materials, and other Content that may be of interest to you. We'll
add settings to your profile so you can always opt out of any marketing or
promotional material we plan to send.
Note: you cannot opt-out of certain notifications related to your use of the
You can invite or refer friends and colleagues to our Service. To do that, you'll
often need to enter a friend's email address or select his or her social media
account from a list. Typically, we use this information to send a one-time email or
message and we do not store any information about your friend afterwards.
We may also offer a feature that allows you to import contacts from an address book
and use those contacts to send invites. In such a case, we ask for a username and
password for an email account, but we do not store that information once your
contacts have been imported.
3.5 Paid product and service offerings
We may, in the future, provide you the ability to offer paid products and/or
services to other members. The details of your offer(s) are considered Member
Content. We may publish, use, share or otherwise disclose that Member Content
publicly via the Service and may enable third parties to publish the offering on
We may post testimonials about our Service on the Site or App, and we may even ask
you to provide one. If you choose to provide one, we would share it publicly along
with any Personal Information you consent to include. If you change your mind and
want a testimonial removed, contact us.
You may send us requests from time to time, like a request for a demonstration of
the Service, or a request for help navigating the site or to report a bug, or a
request for us to create an Alumnifire site for your organization. When you do,
you'll need to enter certain details and contact information, which we will use to
contact you. In most cases, such information will be sent to the Alumnifire team,
but not stored in our databases.
3.8 Design and customization
We may use aspects of the Log Data from your browser and session Cookies to
customize the site to your device, browser, screen size, location, and more.
We may use aspects of your Interactive Information to store areas of the site you
regularly visit, other members with whom you regularly communicate, or particular
Content you regularly view so that you can access those things more quickly.
3.10 Persistent log-in
We may use aspects of your Log Data, like your IP address, as well as persistent
Cookies to identify you so that you don't have to log in every time you visit our
We use your Log Data, Interactive Information, session Cookies, and Web Beacons in
an aggregated and anonymized fashion to analyze the performance of our Service. Such
analysis helps us improve the functionality of the Service and better tailor our
content and product to suit our users' needs.
Currently we use Google Analytics, although in the future we may use other
analytics services, to collect and enable many of the analytics tracking features
we describe here. Some anonymized Interactive Information is stored on Google
A note about Web Beacons: typically, our use of Web Beacons is limited to the
implementation of them by a technology partner or service provider who offers us
analytic services. For example, we currently use Mailgun and Mailchimp to send you
emails (and may use others in the future). Both providers include Web Beacons in
emails they send in order to determine if you've opened the email.
3.12 Third Party Users
We may allow third parties who did not attend your particular school or were not a
part of your particular organization, such as recruiters, to access and use the
Service. In such a case, we may allow those third parties to view part or all of
your public profile on Alumnifire. Limit your profile information to only
information you're comfortable sharing with such third parties.
We also have relationships with schools and organizations that manage alumni
communities. In these cases, we may offer the school or organization access to
analytics and data about the performance of our Service within their specific alumni
community. Such analytics and data would contain aggregated and anonymized Log Data
and Interactive Information. While the employees of such an organization would have
access to your public profile and the Personal Information within by visiting the
Service, we would only transfer additional Personal Information to them with your
express, opt-in consent, except for those organizations listed in section 8, as
described in section 3.1.
4. Sharing and disclosing your information
2) as described to you on the Site or App at the time you provide it, 3) in other
ways with your express consent, or 4) as required by law or compulsory legal
Beyond the uses described above, we make your information available to other
companies, services, or people in the following cases:
We may share aggregated information with third parties for analysis such as
industry analysis, demographic profiling, payment processing, customer service and
other purposes. In cases where we do this, any aggregated information shared in
these contexts is limited to Settings, Log Data, Interactive Information, or
information derived from Cookies or Web Beacons. Such information will be
aggregated and will not contain your Personal Information.
4.2 Third party services
We may employ third party companies and individuals to perform Site or App
maintenance, database management, analytics support, data processing or email and
text message distribution. These third parties have access to your information only
to perform these tasks on our behalf.
4.3 Mergers and acquisitions
If Alumnifire is acquired by or merged with another company or a similar corporate
transaction takes place, we may share information about you with the other company.
In such a case, we will notify you with a prominent notice on the Site or App or by
sending notice to the email address listed in your account before transferring
4.4 Legal investigations
We may share information about you to prevent or take action regarding illegal
activities, suspected fraud, situations involving potential threats to the physical
safety or other rights and interests of any person, violations of Alumnifire's
Terms of Service, or as otherwise required by law or compulsory legal
We may share information about you for legal compliance in response to subpoenas,
search warrants, judicial proceedings, court orders, legal process, or other law
enforcement measures, to establish or exercise our legal rights, or to defend
against legal claims.
5. Updating and deleting your information
You can modify or delete Personal Information in your profile by editing your
profile directly via the Site or App. You can also deactivate or delete your
Alumnifire account entirely within your account settings. In either case, keep in
mind that your Member Content will remain publicly viewable via the Site and
6. Security measures
To protect your privacy and information, Alumnifire uses multiple security
procedures and practices to protect the Personal Information of users. While we
believe that we meet or exceed industry standards to protect your Personal
Information, no method of transferring such information over the internet or
storing it digitally is 100% secure, nor can we guarantee the absolute security of
your information. If you have any questions about security on our Service, email us.
6.1 General security
When you enter Personal Information on our Service, we encrypt that information
using secure socket layer technology (SSL). SSL is a web security standard that
creates a secure connection between our web servers and your browser and protects
your data from unauthorized access. Your Personal Information is password-protected
and our main servers are locked and hosted by a leading provider. Access to the
host environment is secure.
We will never request your credit card or banking information, your Alumnifire
Account ID, login password, or any other private Personal Information in a non
secure or unsolicited email or phone call. If someone claiming to represent
Alumnifire does ask for such information unsolicited, DO NOT provide it.
6.3 Protect your information: keep communication within the platform
Communications and Exchanges should be performed exclusively using our Service.
Keeping communication within the Service protects you and your information. Do not
request personal email addresses, Skype usernames, phone numbers, or other personal
contact details from other users of the Service. Sharing personal information with
and contacting other users outside of the Service may put you at risk.
6.4 Disclosure of breaches
We will of course make any legally required disclosures of any breach of the
security, confidentiality, or integrity of your unencrypted electronically stored
"personal data" (as defined in applicable state statutes on security breach
notification). These notices will be done via email or conspicuous posting on the
Site or App as quickly as possible and without unreasonable delay, taking into
consideration the legitimate needs of law enforcement or any measures necessary to
determine the scope of the breach and restore the integrity of the Service. In
other words, if we need to stay quiet about a breach to help the good guys catch
the bad ones, we'll do that until the coast is clear.
7. Jurisdictions and international transfer
Alumnifire operates in the United States and processes information described in this
policy here in the U.S. Additionally, we work and share data as described in this
policy with third parties who may perform their activities in other countries. As a
result, your information as shared with Alumnifire and our partners may be subject
to the laws of jurisdictions outside your own, and those laws may not afford the
same privacy and data protection laws as your home jurisdiction's, particularly
regarding demands or requests for information from government entities. By using
our Service, you agree that your information may be collected, transferred, stored,
and processed in the United States and in other countries.
8. Current customers with default opt-in information sharing
Currently, if you sign into any of the following Alumnifire sites, you will opt-in to
share your Personal Information with the underlying organization by default. You may
always elect to opt-out of sharing your Personal Information.
Florida Gulf Coast University:
Hathaway Brown School:
Life after Lax
Malvern Preparatory School
Phoenix Country Day School
St. Paul's School:
The Ohio State University:
The Southern Intercollegiate Athletic Conference
Trident University International:
University of Denver:
University of Michigan Stephen M. Ross School of Business:
University of Texas communities:
University of Virginia-Wise:
Western Reserve Academy:
Yale University School of Forestry & Environmental Studies
9. Get in touch with us
Link to old versions
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